For Independent Practices

Step around the walls. Keep your practice independent.

Independent clinics and research sites carry the weight of a system built to keep data walled off. Democura builds AI tools that solve the problems every practice knows, working alongside the systems you already run, and keeps you on the frontier as the technology moves.

Check In with Democura

Sign up once, and intake is done.

A patient joins Democura once. From then on, checking in at your practice is a scan: their history fills your intake, in whatever system you run, the way a checkout fills itself in. Practices license the connection. Patients never pay, and their information is never sold.

  1. The patient joins Democura once.Their identity is verified a single time, and their records are gathered into one place.
  2. At check-in, they scan the code on your tablet.Their phone confirms it is them. No phone handy? A phone number and a one-time code work too.
  3. They choose what to share.Categories and an end time, shown every time, so consent is never assumed.
  4. Your intake is complete.History, medications, allergies, insurance and prior results arrive structured and ready.
Check In with Democura Scan to check in Maple Street Sleep Center · Front desk tablet Or use your phone number and a one-time code
Share with Maple Street Sleep Center Visits and notes Medications and allergies Insurance Mental health Access ends after today's visit.
Front Desk Jordan M. checked in Intake complete: history, 4 medications, 2 allergies, insurance verified, 3 prior results Sent to your records system. No clipboard, no retyping.

Works With the System You Already Run

01From day oneA clean, structured summary your staff can save to any records system, with nothing to install.
02Standard formatsFHIR and C-CDA exports, and the SMART Health Links that the federal push to replace the clipboard is built on.
03Written straight inDirect connections that write into the chart, built vendor by vendor alongside our founding practices.

In development with our founding partners. Concept screens, sample data.

The Democura App

Your Practice, in One App.

Every part below is built and in testing with made-up patients, in development with our founding partners. The screens are the real app, running a test practice.

The Front Door

Every Way In, One Intake.

A new patient can start from a private link, on the iPad at the front desk, or from a referral that came in by fax. All three fill the same chart.

  • Online intake: one question per screen, the text size the patient picks, and every answer saved as they go
  • iPad check-in: locked to check-in until a staff member signs in
  • Fax referrals read by the Democura Reader into a referral record that shows what still blocks scheduling
A faxed referral beside what the Democura Reader read from it: the patient's name, date of birth, phone, insurance, member ID, the order, diagnoses and referring provider, with a Confirm and File button and a note that nothing blocks scheduling
The front desk iPad in check-in mode: Welcome. Let's get you checked in. It takes about five minutes. A large Check In button.
The Democura app, test practice, made-up patients.
The Clinic Dashboard

The Day, in One Place.

Today opens on what needs a person right now: referrals waiting, patients blocked from scheduling, and open tasks. Everyone else sits on a board by stage, with their insurer's logo beside their name.

  • The chart: one page for everything the practice knows, with every change logged
  • The schedule: a column for each provider, each visit moved along with a click
  • Tasks, overdue first, handed to a person or a whole role
  • The doctor's queue of pre-visit notes to edit and sign
The Today screen: counts of referrals waiting, patients blocked, patients ready to schedule and open tasks, today's schedule, and patients on a board by stage with their insurer's logo
A patient chart: contact details, insurance, who referred them, open tasks, consent, and a signed pre-visit note where each line names the fax page it came from
The doctor's view: notes to sign, today's patients with why they are coming and their scores, and a For You list of tasks and Coach flags

The Democura app, test practice, made-up patients.

The Record

The Visit, Written Down for You.

An ambient scribe. The clinician confirms the patient agreed, then records the visit, and the audio uploads as it records. Out come a transcript and a draft note in which every sentence links to the lines it rests on.

  • Consent first, every time
  • Click a sentence to see and hear where it came from; anything without a source is marked
  • The clinician edits and signs, and a plain-language visit summary goes to the patient
The Record before a visit: the patient's brief on the left, and a recorder that asks first whether the patient agreed to have the visit recorded, with Start Recording
The Democura app, test practice, made-up patients.
Research Matching

Studies, Matched With Care.

Each study the practice runs or refers to has entry rules: an age range, diagnosis codes, words in the order, and whether the patient agreed to research contact. Find Matches checks every patient against the rules and lists each possible match with the reasons.

  • A match is only ever possible until staff move it along
  • Nobody is contacted or enrolled by the software
Research: a study with its entry rules (age, diagnosis codes, words in the order, agreed to research contact) and five possible matches, each with why they may fit
The Democura app, test practice, made-up patients.

Practice MRI

Not Sure Where To Start? Take The Practice MRI.

About four minutes of questions on referrals, intake, check-in, records, messages, notes and research. You see where your front office hurts most, and how Democura handles it. Nothing is saved unless you choose to send it.

Take the Practice MRI

The Problems Every Practice Knows

One approach to six old problems.

None of these are new. What is new is that AI can now read, sort, draft and answer well enough to take them off your team's plate, with a person reviewing what matters.

Referrals arrive by fax

A referral is a stack of pages in no fixed order: an order form, an office note, an insurance card, a prior study. Someone sorts it, retypes it and calls the referring office for what is missing.

What we buildThe Democura Reader: the whole packet read, each page sorted, the fields your system needs pulled out, and what is missing flagged before a person touches it. Meet the Reader

The clipboard at check-in

Patients rewrite the same history at every visit, and your staff keys it in again. Mistakes slip through, and the waiting room fills up.

What we buildCheck In with Democura: patients join once, then scan a code at your desk, and their history fills your intake in standard formats your system can take in.

Records locked somewhere else

The note you need sits in another system across town. Getting it means faxes, phone calls and days of waiting.

What we buildRecords gathered through the patient's legal right of access, with their consent, and delivered before the visit.

Paperwork that eats the day

Prior authorizations, payer forms, letters and follow-ups pull clinicians and staff away from patients and into the evening.

What we buildDrafts prepared by AI from what is already in the chart, reviewed and sent by your team.

Phones that never stop

Scheduling, reminders, directions and the same ten questions fill the front desk's day.

What we buildA practice AI agent that answers plainly, around the clock, and hands anything clinical to a person. The most common question, whether a plan covers the visit, answered on your site in one tap. See Coverage Check

Systems that do not talk

Your records system, billing, scheduling and research software each hold a piece, and connecting them is slow and expensive.

What we buildA layer that works alongside the systems you already run, so you can stop waiting on a vendor to open a door.

For Clinical Research Sites

Run the site, and let the software chase the paper.

Independent research sites do the hardest work in medicine on the thinnest margins. The tools built for sponsors rarely serve the site. We build for the site.

Study financeSponsor payments, invoices and visit milestones reconciled against your books, so money owed to the site is visible and collected.
DocumentationVisit notes, logs and source documents drafted from what already exists, for your team to check and sign.

How We Work With Practices

Start small, prove it, then grow.

  1. 01Start with one bottleneckWe begin with the problem costing you the most hours today, not a platform migration.
  2. 02Build it on your real workWe work beside your team on your actual referrals, forms and workflows until it fits how you run.
  3. 03Measure the hours given backEvery tool is judged by the time it returns to your staff and the errors it removes.
  4. 04Keep you on the frontierAs AI improves, your tools improve with it. You get the upgrades without having to track the field yourself.

Your Patients, Your Data

Built to be trusted with the hardest data there is.

  • Your practice keeps its data. The tools work for you and answer to you.
  • We sign a business associate agreement before we handle any patient information.
  • Clinical decisions stay with your clinicians. AI drafts, people decide.
  • Built to be audited, with security designed in from the first line of code.

Partners

Founding partners, named here soon.

We are choosing a small group of practices, research sites and firms to shape Democura from the start. Each will be named here, with their permission, once we begin working together.

Practices Independent practices that want patients to arrive with their history, and to leave with it. Founding seats open
Research Sites Clinical research sites that believe a patient's record is the start of a better trial. Founding seats open
Firms Firms and builders who share our promises and put them into their own work. Founding seats open
Become a founding partner. Tell us about your practice, site or firm, and how you serve patients today.
Start the conversation